Monat: Mai 2025

You can apply for a payment partner number in the IdM portal, under payment information. Please complete the relevant boxes and send the form. The payment partner number is not shown immediately, it must first be generated by H4. If you open the IdM portal again after a few hours, you will see yo...

How to make changes before receiving the travel expense report (“Reisekostenbescheid”) Check status of claim for travel expenses NB: You can only make late changes to the claim for travel expenses if the status is set to “Abrechnung beantragt” (claim submitted) and the claim has not yet been f...

Under the section “Reisedatum” (date of travel) “Angaben zur Reise” (information on the journey) The letter authorizing funding indicates whether the journey counts as a training journey (“Fortbildung”) or a business journey (“Dienstreise”). Enter the purpose of the journey according to thi...

You must also enter the period for the private stay under “Reisedatum” (date of journey) -> “Reisedaten” (travel days). Under travel days (“Reisedaten”), you should enter the private days as follows: “Übernachtung” (accommodation)    “Unentgeltliche Übernachtung” (accommodation provided fre...

Under accommodation (“Übernachtung”), please select accommodation provided free of charge (“Unentgeltliche Übernachtung”) if you have a secondary place of residence at the location or if your accommodation is paid by third parties (e.g. if you are invited by the project partner).   Please...

You can find an overview of all your applications under “Liste d. GN.-Anträge”. We would recommend searching for applications using the filter “Status-Alle”, to show all your applications. If the application you are looking for is not shown, it may be due to one of the following reasons. Yo...

Journeys conducted on the basis of a general authorization for business travel can also be reimbursed via the BayRMS system. To do so, go to the section for a new claim for travel expenses (“Neuer Abrechnungsantrag”) and select “Neue Abrechnung ohne BayRMS-Genehmigung” (new claim not approved und...

If no costs are incurred for reimbursement, we would recommend archiving the application after the journey. If the application is not archived, you will receive a reminder one month before the final deadline informing you that your travel expenses have not yet been reimbursed.

By following the path “Einstellungen” (settings) -> “Voreinstellungen” (default settings) -> “Buchungsdaten” (accounting data) you can enter as many datasets as you like, and these are then shown in the dropdown list when you are completing your application. By following the path “Einstellu...

Enter the times under “Reisedaten” as follows:   Travel time (“Reisezeitraum”). The entire time for the journey including time spent conducting business, travel days and a private stay, if applicable Business (“Dienstgeschäft)         The time taken conducting business at the location