How do I enter a private stay (vacation)?
You must also enter the period for the private stay under “Reisedatum” (date of journey) -> “Reisedaten” (travel days).
Under travel days (“Reisedaten”), you should enter the private days as follows:
“Übernachtung” (accommodation) “Unentgeltliche Übernachtung” (accommodation provided free of charge)
Please note that in the case of a private stay before conducting business you must enter accommodation costs incurred due to the business journey on the second day after official business starts.
“Verpflegung” (catering) “Nein” (no)
The entire private stay is entered under “Privataufenthalt”, beginning one minute after the end of the official business and ending one minute before official business begins.
In the case of private stays taking place before the official business begins, we require additional confirmation from the traveler that the official business was planned before the private stay (enter under “Bemerkung”).
Please remember to upload cost comparisons at the latest when filing your claim for travel expenses (in the file upload section).